Administrative Coordinator

30hills is a family of talented and innovative experts who strive to transparently deliver the best quality, while maintaining trust and commitment. Together, we constitute a creative studio helping entrepreneurs, companies and organizations make a change, achieve results and be leaders in their industries.

We are looking for an organized and self-motivated Administrative Coordinator who will be responsible for providing administrative support to our management team. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Responsibilities

Coordinate office activities and operations to secure efficiency and compliance to 30Hills policies and procedures
Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
Maintain general office files, including job files, client files, and other files related to the company’s operations.
Ensure that all projects and items are invoiced and paid on time
Communication with our bookkeeping agency
Create and update records and databases with staff, financial and other data
Manage contracts with clients, service providers and office lease
Submit and prepare timely reports
Partner with HR to update and maintain office policies as necessary
Ensure that health and safety policies are up to date
Track stocks of office and cleaning supplies and place orders when necessary
Welcome and provide general support to visitors
Organize the office layout
Maintain the office condition and arranging necessary repairs
Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
Sending and receiving packages

Key skills for Office Administrator

Excellent organizational and leadership skills
Familiarity with office management procedures and accounting principles
Experience in an administrative role
Good knowledge of Microsoft Office
Good interpersonal and time management skills
Reliability and discretion: you will often learn of confidential matters
Adaptability
Communication, relationship-building skills
Organisational skills
Problem solving skills
Initiative
Leadership and the ability to ‘make things happen’
Budgeting skills
Upper-intermediate English knowledge
Attention to detail.

How to apply:

Please send your resume and any references to hello@30hills.com

Please note that only candidates selected for the interviews will be contacted.

Thank you