Administrative Coordinator

30hills is a family of talented and innovative experts who strive to transparently deliver the best quality, while maintaining trust and commitment. Together, we constitute a creative studio helping entrepreneurs, companies and organizations make a change, achieve results and be leaders in their industries.

We are looking for an organized and self-motivated Administrative Coordinator who will be responsible for providing administrative support to our management team. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Responsibilities

  • Coordinate office activities and operations to secure efficiency and compliance to 30Hills policies and procedures
  • Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
  • Maintain general office files, including job files, client files, and other files related to the company’s operations.
  • Ensure that all projects and items are invoiced and paid on time
  • Communication with our bookkeeping agency
  • Create and update records and databases with staff, financial and other data
  • Manage contracts with clients, service providers and office lease
  • Submit and prepare timely reports
  • Partner with HR to update and maintain office policies as necessary
  • Ensure that health and safety policies are up to date
  • Track stocks of office and cleaning supplies and place orders when necessary
  • Welcome and provide general support to visitors
  • Organize the office layout
  • Maintain the office condition and arranging necessary repairs
  • Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
  • Sending and receiving packages

Key skills for Office Administrator

  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and accounting principles
  • Experience in an administrative role
  • Good knowledge of Microsoft Office
  • Good interpersonal and time management skills
  • Reliability and discretion: you will often learn of confidential matters
  • Adaptability
  • Communication, relationship-building skills
  • Organisational skills
  • Problem solving skills
  • Initiative
  • Leadership and the ability to ‘make things happen’
  • Budgeting skills
  • Upper-intermediate English knowledge
  • Attention to detail.

How to apply:

Please send your resume and any references to hello@30hills.com

Please note that only candidates selected for the interviews will be contacted.

Thank you